Email Marketing Strategies that works for Nonprofits

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Email marketing is one of the cheapest yet effective forms of marketing. It is also one direct way of connecting with your donors and supporters. The 2018 statistics show an amazing email open rate of 34% for nonprofit organizations. If your organization is yet to send emails to your supporters, then this is the time to send some impactful emails to your supporters. To help you out, we have made a list of actionable email marketing strategies that work for nonprofits. Here we go!!!. 

1. Collect Emails

Its a no-brainer that to set your email marketing efforts in motion, you need an email list. To collect email list you can go and check your:

  1. Membership details

  2. Event signup forms

  3. Donation details

  4. Website signup data

If you are short in emails, contact your supporters directly. They must have left a phone number after a membership registration or event signup. Let them know you are going to run email marketing campaigns, and you will sending them information about the latest event notifications, fundraising campaigns, thank you emails and more. Let your supporters know your plans ahead so when your emails are up, they will be on the lookout. 

charity water pop up
A pop-up email form: Charity: Water

Make it a habit to collect emails from new donors, volunteers and people who signup with your organization or who comes in close contact to help you guide your mission further. If you are driving a crowdfunding campaign, there is a chance that you will drive donations from first-time donors. Use the opportunity to collect more information. 

the royal children's hospital foundation
Email signup form: Royal Children’s Hospital Foundation

After collecting your email list, you can sort and combine relevant data from the email address using a CRM. Data from your email list helps you to know more about your target audience. When you know your donors and your volunteers in and out, you can reach out to them with authority and deliver information that sparks instant action.

If you are running a fundraising event, field work, or any type of activity, make it a habit to collect relevant information like name, contact address, email, phone number from attendees. You can also stretch your form to include details like what they found existing in your organization, and things they think improve etc and more personal details like habits likes and dislikes to know more about them.

Over the years, the form will act as a source of valuable information your non-profit can tap in to for future references and for making marketing strategies.  

2. Send Personalized Emails to Supporters

Instead of a general mention, try to send extremely personalized content to your audience. By sending specific messages to supporters that have engaged with you in unique ways, you can keep them engaged with the content they want to see, and invite them to take the next steps. This will also make them feel a sense of belonging about the organization.

Welcome Email: Save The Children
Welcome Email: Save The Children

Segmentation makes sure you’re are sending the right emails to the right people. While doing email marketing, make sure you are not sending too much or too little emails. Come up with a calendar and schedule your emails. Send your emails at a specific time at specific intervals. This creates consistency and makes your email recipients expect to hear from you at that time around.

3. Grow your Donor list

By increasing your email list, you can exponentially increase your donor list. Try to convert every visitor who comes to your website to signup for your newsletter.

Email signup form: charity: water
Email signup form: charity: water

Make your signup easy. You can put your email signup form in the following ways on your website

  1. Homepage

  2. Pop-up form

  3. In your Website’s footer

  4. Web pages or blogs that generate the most traffic

  5. Custom landing pages

  6. “About Us” page

  7. Social media pages like Facebook, Twitter, and Pinterest

When growing your donor list, it’s better to avoid common pitfalls like collecting emails just for the sake of it. Remember to collect only emails that have the potential to add value to your organization. You can aim for quality over quantity. It’s better to have a small list of genuine supporters than a huge list that gives no real response.

Email from Charity: Water
Email from Charity: Water

You can sync your email list with platforms like Salesforce so you can keep all the data on your supporters up-to-date. When collecting email list, segment your first-time donors and new joiners to a new list and feed different contents via emails that will pull them closer to your nonprofit.

This will let them know the happenings in your organization and when you finally pitch them for a donation, they will most likely to donate. This will also develop a loyal donor base, expand your reach and drive more donations.

After you collected emails. You need to send emails on a consistent basis to keep the relationship between your supporters and your organization strong.

You can send the following types of emails to your supporters:

  • Newsletter

Practice personalization in newsletters. It can create an emotional impact and a sense of belonging to your supporters. You can send newsletters that give out more information on events, campaigns, crowdfunding campaigns, auctions or donations.

Wateraid Newsletter
A newsletter signup form: WaterAid
  • Event invitation

Invite your volunteers for an event you are about to host. Let the event invitation email can also be a registration form for your event. You can target event volunteers from last year’s events and invite them to volunteer this year.

Pajama Program event invitation
An event invitation by Pajama Program
  • Donation

Whenever you are starting a new campaign, or raising fund for a cause, let your supporters know it way before by sending them beforehand, this will let you start your campaign with a high impact.

Charity: Water
Donation Appeal by Charity: Water
  • Thank you

Thank-you emails are very important for nonprofits. It shows the gratitude you have to your supporters. Try to personalize the subject line and body of your email content as much as possible to show the love you have for your supporters. You can go deep and address the support they have provided over the years if they are early donors. This will create donor retention and make them want to contribute more.

UNICEF thank you email
Thank you email by UNICEF
  •  Annual Emails 

It’s always better if you sum up a year’s work by sending highlights of events, fundraised and the impact you made as an organization and how donors helped via an annual email. While creating emails, remember to customize your email design to reflect your organization’s brand.

save the children
Email by Save The Children


While designing annual emails, you can make use of compelling images, infographics or attractive text to convey what happened over the year, convey the progress you made and express your gratitude. It can have a great impact on your donors and this can instill emotions, thoughts, and warm feelings towards your nonprofit. 


4. Crafting the best email

Give your emails a sleek and clear layout which is easy to read and comprehend. You can use email templates for this. Here’s a huge collection of free responsive templates. You can also use Campaign Monitor, MailChimp or such a service that offer fresh designs fit for your need.

  • Create a very good headline

Make a headline that describes the content of your email while also grab your email recipients attention.

Make an extra effort to come up with a compelling first line should that stand out, while making sure to keep your reader engaged and interested with the rest of the email.

  • Structure your email with bulleted lists or subheading

If your email is long, you can consider adding bullets or subheadings. Most of the time, the people who receive these emails may not have the time to read the whole content, so people tend to browse through the entire content to catch hold of keywords, it’s better to craft your emails with subheadings and bulleted lists to make your email easy to scan and understand. 

  • Call to Action

You are crafting this email to make your donors to take some action, so make sure you include a Call to Action at the end of your email.

5. Monitor and measure your email marketing performance

It’s always better to measure and track your email marketing practices the right way.

  • Email Open rates

Email open rates mean how many people opened the email you sent them.
The average overall open rate for email is less than 25%. For nonprofits, you are good if you are getting around to 15%.

The email open rates can provide you so much insight. For example: If your open rates are high, that means, you are getting things right, like best email subject lines, and email content. But if you are having low open rates, it means you need to work on your subject lines, and email content. Low email open rates or email unsubscribe list can also give insights, as it means the content you sent through your email may not interest the recipient.

  • Click-through rates

Click-through rates measure how many email recipients click on the call to action button or link yo have embedded within the mail. An average click-through rate is less than 4%. Click-through rates give insights about how well your content is performing among the audience. It also means the subject line, images, email body and the templates you used are effective enough to make your email recipients to take an action.

  • Conversion Rates

Email conversions measure the success of the click-through rates. It means how many clicks on your call to action converted to a desired action you wanted them to take. For example, if you are doing email marketing to generate donations from the email recipients, you can compare click-through rates with the number of donations made.  

If you have low conversions compared to click-through numbers, it means you are not leveling up to the expectation you’re set up in your email or the information you have on the landing page.

  • ROI Tracking

You can measure your overall email marketing success by looking at your Return on Investment. Tracking your donations can help you to know how many donations you received are through email marketing. You can track your ROI with the help of a CRM. This will help you get insights into how your donors are engagement with your emails.

Summing up

Now you’re all set for setting up a compelling email marketing campaign.  By delivering the right messages at the right time, you can exponentially grow your donor base, your volunteer list and gradually increase your donations and reach your nonprofit goals on time.

To spice up your email communication, you can also add video links. After all, a video is worth much more than images. For creating awesome videos to spread your message, you can use Typito. We are running Typito for Nonprofits program. Get an amazing 50% discount on our plans. Use Typito to make your Instagram videos beautiful with engaging text, graphics, and animations. Get Started!!!

 

 

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